Privacy Policy for We Are Clayton Magazine

Effective Date: June 2025.

We Are Clayton Magazine (“we”, “our”, or “us”) values your privacy and is committed to protecting your personal data. This Privacy Policy explains what information we collect, how we use it, and the choices you have in relation to your data when visiting our website https://weareclayton.com.

1. Who We Are

We Are Clayton Magazine is a locally rooted publication designed to connect and uplift the community of Clayton County and surrounding areas. Our website serves as a hub for storytelling, community news, event promotion, and advertiser engagement.

2. What Data We Collect

Registration & Profile Information

When you register for an account, comment, or submit forms, we may collect your:

  • Name and email address

  • Username and profile preferences

  • Optional profile details you provide

Contact Forms & Submissions

Information submitted through contact forms is emailed directly to our internal team, hosted securely through Zoho. We do not use this data for marketing or share it with third parties.

Comments

When you leave a comment, we collect:

  • Your comment content

  • Your IP address

  • Your browser information (used for spam detection)

Analytics

We use Google Analytics to understand site usage. No personally identifiable information is stored. You can opt out via Google Analytics Opt-Out.

3. Cookies and Tracking

Our site uses cookies to:

  • Enhance your browsing experience

  • Retain login sessions

  • Track anonymous site usage (via Google Analytics)

You can disable cookies in your browser settings. The most common cookies include:

  • PHPSESSID: maintains your session

  • wordpress_logged_in_*: verifies logged-in users

  • cfduid: ensures security via our content delivery network (CloudFlare)

4. How We Use Your Information

We only use personal data for:

  • Managing user accounts

  • Responding to inquiries

  • Publishing comments or submissions

  • Preventing fraud or spam

  • Improving website functionality

We never sell your information. Limited data may be shared with essential partners (e.g., email hosting, analytics) under strict data protection agreements.

5. Embedded Content & Third-Party Services

Some pages include embedded content (e.g., YouTube videos, Facebook timelines). These behave as if you visited their platforms directly and may collect data or track interactions. We use:

  • Facebook Page Plugin

  • Twitter Feed

  • YouTube Embeds

Each of these platforms has its own privacy policy, which we encourage you to review:

6. Who Has Access to Your Data

Your personal data is accessible only to:

  • Website administrators

  • Designated support team members

  • Authorized partners for service delivery (e.g., email system)

We do not sell or lease your personal data to third parties.

7. Data Retention

We retain:

  • Comment and form data indefinitely unless you request deletion

  • Registration/profile data as long as your account is active

You can manage or delete your profile data anytime through your account dashboard.

8. Data Security

We use secure SSL encryption across our website. All user data is stored and transmitted securely. In case of a breach, we will promptly notify affected users and take immediate corrective action.

9. Your Rights

If you are located in the EU or certain other jurisdictions, you have the right to:

  • Access your personal data

  • Request correction or deletion

  • Withdraw consent

  • File a complaint with a supervisory authority

To exercise these rights, contact us at [insert email address].

10. External Links

We may link to third-party websites. We are not responsible for the privacy practices or content of those external sites. We encourage you to read their privacy policies before submitting any information.

11. Legal Requests

We may disclose your personal information if required by law or in good faith belief that such action is necessary to:

  • Comply with legal obligations

  • Investigate or prevent fraud or harm

  • Protect our rights or those of our users

We will follow all applicable legal standards for any data disclosure.

3. Embedded Content
Pages on this site may include embedded content, like YouTube videos, for example. Embedded content from other websites behaves in the exact same way as if you visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. Below you can find a list of the services we use:
Facebook
The Facebook page plugin is used to display our Facebook timeline on our site. Facebook has its own cookie and privacy policies over which we have no control. There is no installation of cookies from Facebook and your IP is not sent to a Facebook server until you consent to it. See their privacy policy here: Facebook Privacy Policy .
Twitter
We use the Twitter API to display our tweets timeline on our site. Twitter has its own cookie and privacy policies over which we have no control. Your IP is not sent to a Twitter server until you consent to it. See their privacy policy here: Twitter Privacy Policy .
Youtube
We use YouTube videos embedded on our site. YouTube has its own cookie and privacy policies over which we have no control. There is no installation of cookies from YouTube and your IP is not sent to a YouTube server until you consent to it. See their privacy policy here: YouTube Privacy Policy.
4. Cookies
This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. Cookies generally exist to make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the help section of your browser.
Necessary Cookies (all site visitors)
  • cfduid: Is used for our CDN CloudFlare to identify individual clients behind a shared IP address and apply security settings on a per-client basis. See more information on privacy here: CloudFlare Privacy Policy.
  • PHPSESSID: To identify your unique session on the website.
Necessary Cookies (Additional for Logged in Customers)
  • wp-auth: Used by WordPress to authenticate logged-in visitors, password authentication and user verification.
  • wordpress_logged_in_{hash}: Used by WordPress to authenticate logged-in visitors, password authentication and user verification.
  • wordpress_test_cookie Used by WordPress to ensure cookies are working correctly.
  • wp-settings-[UID]: WordPress sets a few wp-settings-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.
  • wp-settings-[UID]:WordPress also sets a few wp-settings-{time}-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.
5. Who Has Access To Your Data
If you are not a registered client for our site, there is no personal information we can retain or view regarding yourself. If you are a client with a registered account, your personal information can be accessed by:
  • Our system administrators.
  • Our supporters when they (in order to provide support) need to get the information about the client accounts and access.
6. Third Party Access to Your Data
We don’t share your data with third-parties in a way as to reveal any of your personal information like email, name, etc. The only exceptions to that rule are for partners we have to share limited data with in order to provide the services you expect from us. Please see below:
Envato Pty Ltd
For the purpose of validating and getting your purchase information regarding licenses for this theme, we send your provided tokens and purchase keys to Envato Pty Ltd and use the response from their API to register your validated support data. See the Envato privacy policy here: Envato Privacy Policy.
Ticksy
Ticksy provides the support ticketing platform we use to handle support requests. The data they receive is limited to the data you explicitly provide and consent to being set when you create a support ticket. Ticksy adheres to the EU/US “Privacy Shield” and you can see their privacy policy here: Ticksy Privacy Policy.
7. How Long We Retain Your Data For
When you submit a support ticket or a comment, its metadata is retained until (if) you tell us to remove it. We use this data so that we can recognize you and approve your comments automatically instead of holding them for moderation. If you register on our website, we also store the personal information you provide in your user profile. You can see, edit, or delete your personal information at any time (except changing your username). Website administrators can also see and edit that information.
8. Security Measures
We use the SSL/HTTPS protocol throughout our site. This encrypts our user communications with the servers so that personally identifiable information is not captured/hijacked by third parties without authorization. In case of a data breach, system administrators will immediately take all needed steps to ensure system integrity, will contact affected users and will attempt to reset passwords if needed.
9. Your Data Rights
General Rights
If you have a registered account on this website or have left comments, you can request an exported file of the personal data we retain, including any additional data you have provided to us. You can also request that we erase any of the personal data we have stored. This does not include any data we are obliged to keep for administrative, legal, or security purposes. In short, we cannot erase data that is vital to you being an active customer (i.e. basic account information like an email address). If you wish that all of your data is erased, we will no longer be able to offer any support or other product-related services to you.
GDPR Rights
Your privacy is critically important to us. Going forward with the GDPR we aim to support the GDPR standard. AncoraThemes permits residents of the European Union to use its Service. Therefore, it is the intent of AncoraThemes to comply with the European General Data Protection Regulation. For more details please see here: EU GDPR Information Portal.
10. Third Party Websites
ThemeREX may post links to third party websites on this website. These third party websites are not screened for privacy or security compliance by AncoraThemes, and you release us from any liability for the conduct of these third party websites. All social media sharing links, either displayed as text links or social media icons do not connect you to any of the associated third parties unless you explicitly click on them. Please be aware that this Privacy Policy, and any other policies in place, in addition to any amendments, does not create rights enforceable by third parties or require disclosure of any personal information relating to members of the Service or Site. AncoraThemes bears no responsibility for the information collected or used by any advertiser or third party website. Please review the privacy policy and terms of service for each site you visit through third party links.
11. Release of Your Data for Legal Purposes
At times it may become necessary or desirable to AncoraThemes, for legal purposes, to release your information in response to a request from a government agency or a private litigant. You agree that we may disclose your information to a third party where we believe, in good faith, that it is desirable to do so for the purposes of a civil action, criminal investigation, or other legal matter. In the event that we receive a subpoena affecting your privacy, we may elect to notify you to give you an opportunity to file a motion to quash the subpoena, or we may attempt to quash it ourselves, but we are not obligated to do either. We may also proactively report you, and release your information to, third parties where we believe that it is prudent to do so for legal reasons, such as our belief that you have engaged in fraudulent activities. You release us from any damages that may arise from or relate to the release of your information to a request from law enforcement agencies or private litigants. Any passing on of personal data for legal purposes will only be done in compliance with laws of the country you reside in.